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Credentials Committee

Credentials

As specified in the NCTR constitution, the Credentials Committee is a standing committee. Its stated purpose is to verify that the delegates and alternates of the NCTR meet the qualifications to vote at the annual meeting or other meetings of NCTR and advise the Executive Committee and the Council membership as to which delegates and alternates qualify to vote.

Procedures

In preparation for the annual meeting, NCTR staff attends to the mailing of a Certification of Delegates to each member system. The Certification, which must be signed by the Executive Officer, establishes a “return by” deadline and gives instructions including a summary of the provisions of Section 5 of the constitution Delegates and Voting. Section 5 provides the following:

• Each active member of NCTR is entitled to three voting delegates.

• One delegate must be the Executive Officer of the member system. The Executive Officer is defined as the highest ranking administrative officer of the active member system. The other two are to be board or staff members or both.

• Alternate delegates who may vote in the event that one or both of th board/staff delegates are absent may be designated. There is no alternate delegate for the Executive Officer.

• Proxy votes are not allowed.

In order to be qualified to vote, all delegates and alternates must have paid their registration fees at or before the annual meeting and the organization represented must have paid the required annual dues.

NCTR staff will prepare an Official List of Delegates for certification by the Credentials Committee. NCTR staff will also prepare a report on the registration and attendance at the annual meeting for the Credentials Committee.

Duties and Responsibilities

The Chairperson of the Credentials Committee will be responsible for delivering the above reports to the attendees at the annual business meeting of NCTR.

The Credentials Committee is responsible for certifying delegates to the business meeting and determining eligibility of delegates should there be any challenges. Credentials Committee members are also responsible for counting votes should there be a call for a hand vote. Credential Committee members may also be asked to assist in the seating of delegates and alternates at the annual meeting for the purpose of voting.

The Chairperson shall be prepared to organize committee activities to fulfill the above responsibilities.